scanning services

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Scanning Services

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CDI provides document scanning & conversion services that are trusted, secure, & SSAE 16 certified. 

We scan it all.

Paper Documents

Photographs

Maps, Plans, Blueprints

- including large format

Negatives

Aperture Cards

Slides

We do it all.

Prepartion

Scanning

Indexing

Reassembly

Paper documents are inclined to be mistakenly destroyed, misfiled and lost.  The sooner files are scanned, the sooner they are preserved, backed up and safe.  CDI offers a secured, full-scale document scanning center. Have the professionals at CDI examine your back‐file of records and design a transformation plan. If your office utilizes a document management system, importing archived records offers the users an immediate value from the document management investment.

 

CDI is also a Laserfiche reseller and may accommodate the scanning needs to import documents directly into Laserfiche with advanced indexing, folder structures, and workflow. Clients utilizing a different document management system or no document management system at all will receive all metadata in an importable or attached method.

 

In 2015 CDI and its processes were audited and received SSAE16 certification. Clients rest assure their most sensitive documents are maintained in a secure facility, with 24-hour surveillance, key card accessibility, and the process is never complete until thoroughly inspected by our quality control professionals.

 

Document Scanning Services include:

 

  • All sizes and types of paper, aperture cards, microfilm, microfiche, negatives/slides, and photographs

  • Bound books and difficult-to-scan documents

  • Export to PDF, TIF or JPG

  • Document preparation including staple removal and sorting 

  • Indexing of records including individual field data, folders and naming conventions

 

Scanning Service Process:

 

  • Free inventory of records for scanning with a detailed quote

  • Documents delivered to CDI via local pickup or secured delivery shipment

  • Test batch available for quality assurance prior to project process

  • Document scanning with weekly updates 

  • Post-processing to apply external indexing that may be contained within a database

  • Documents delivered on an encrypted, portable hard drive, DVD or secure FTP download

 

Although some clients wish to handle their own scanning, most find utilizing the scanning services provided by CDI is the most cost-efficient and reliable option.

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2000 O'Neil Road #150, Hudson, WI 54016  |  © 2019 Cities Digital, Inc. All Rights Reserved